Privacy Policy

REAL KINGDOMS – PRIVACY POLICY (FOR PARENTS & CARERS)

Last updated: 7th January 2026

Real Kingdoms Adventure Ltd is committed to protecting the privacy and personal data of children and their parents/carers. This Privacy Policy explains how we collect, use, store and protect personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


1. Who We Are

Organisation: Real Kingdoms Adventure Ltd

Contact email: enquiries@realkingdoms.co.uk

Activity: Children’s outdoor adventure camps and educational events

We are the data controller for the personal information we collect.


2. What Information We Collect

We may collect the following information when you book a camp or communicate with us:

Parent / Carer Information

  • Name
  • Email address
  • Phone number
  • Emergency contact details

Child Information

  • Child’s name
  • Date of birth / age
  • Medical information (e.g. allergies, medical conditions)
  • Additional information relevant to safe participation
  • Behavioural or support needs (where disclosed)

Booking Information

  • Camp booked
  • Attendance records
  • Payment and booking confirmations
  • (Payments are processed securely by third-party providers such as ClassForKids. We do not store card details.)

3. Why We Collect This Information

We collect and use personal data only where necessary to:

  • Safely deliver our camps and activities
  • Contact parents/carers in case of emergency
  • Meet safeguarding and insurance requirements
  • Manage bookings and attendance
  • Communicate important information about camps

We do not use children’s data for marketing purposes.


4. Legal Basis for Processing

We process personal data under the following legal bases:

  • Consent – for medical and additional needs information
  • Contract – to provide the booked service
  • Legal obligation – safeguarding, health & safety, insurance
  • Legitimate interests – to run camps safely and effectively

5. How We Store and Protect Data

We take data protection seriously and ensure that:

  • Information is stored securely (digitally and/or physically)
  • Access is restricted to authorised staff only
  • Data is not shared unnecessarily
  • Records are kept only as long as required

Sensitive information (such as medical details) is handled with particular care and shared only with staff who need it to ensure a child’s safety.


6. Who We Share Data With

We only share personal data where necessary, including with:

  • Camp staff (for safeguarding and supervision)
  • Emergency services (if required)
  • Booking platforms such as ClassForKids
  • Our insurers, if required for an incident

We never sell or pass on personal data for marketing purposes.


7. Photos and Media

Photographs or videos may occasionally be taken during camps for promotional or record-keeping purposes.

  • We will only use images where parental consent has been given
  • Children without consent will not be included in promotional media
  • Images are stored securely and used responsibly

You may withdraw consent for photos at any time by contacting us.


8. How Long We Keep Data

  • Booking and attendance records are kept in line with legal and insurance requirements
  • Medical and safeguarding information is retained only as long as necessary
  • Data is securely deleted when no longer required

9. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold
  • Request correction of inaccurate information
  • Request deletion of data (where applicable)
  • Withdraw consent
  • Raise a concern about how data is handled

To exercise these rights, please contact us at enquiries@realkingdoms.co.uk.


10. Changes to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on request or via our booking platform.


11. Contact Us

If you have any questions about this Privacy Policy or how we handle data, please contact:

📩 enquiries@realkingdoms.co.uk